Everything you need to run
great events
Gala Dock brings together the tools, workflows and intelligence that event agencies and planners need — in one cohesive platform.
Manage every event through a structured pipeline
Gala Dock gives every event a clear lifecycle — from first enquiry through proposal, confirmation, production, on-site delivery, and final sign-off. Each stage has its own checklist, team assignments and document requirements so nothing falls through the cracks.
Kanban and list views let you see all your events at a glance, filter by status, type or date, and spot bottlenecks before they become problems.
Custom pipeline stages mean you can tailor the workflow to your exact process — whether you run corporate events, weddings, or large-scale festivals.
- 7-stage structured pipeline
- Kanban & list views
- Custom stage configuration
Event Pipeline
Screenshot coming soon
Your entire supplier network in one place
Store, rate, and manage every supplier across all your events. Gala Dock's supplier register tracks contact details, categories, insurance status, contracts, and bank details — all in one secure, searchable record.
Send digital onboarding links so suppliers can upload their own documents and confirm event details without back-and-forth emails. Track who has responded and who still needs chasing from a single dashboard.
Preferred supplier lists, internal ratings, and availability tracking make it easy to build and maintain the reliable network that great events depend on.
- Centralised supplier register
- Digital onboarding portal
- Insurance & document tracking
Supplier Management
Screenshot coming soon
Quotes, invoices and P&L — all in one place
Raise branded quotes and convert them to invoices with a single click. Track payments, send reminders, and see your true profit and loss on every event in real time — no more end-of-month spreadsheet reconciliation.
Multi-currency support, VAT handling and export-ready reports make Gala Dock's finance suite powerful enough for complex agencies while staying simple enough for solo planners.
- Quote & invoice generation
- Real-time P&L per event
- Payment tracking & reminders
Finance Suite
Screenshot coming soon
From task list to live run sheet
Assign tasks across your team and suppliers with due dates, owners and priorities. Gala Dock's task engine rolls up into a live run sheet for event day — a timeline view that your whole team can tick off in real time, even from mobile.
Event Day Mode strips away all the noise and shows only what matters: the run sheet, the clock, and quick actions to add notes, contact suppliers or flag issues.
Automatic reminders and smart escalations mean the right person always knows what's next, without you having to chase manually.
- Team & supplier task assignment
- Live event day run sheet
- Automatic reminders
Task & Run Sheet
Screenshot coming soon
Your AI delivery partner
Gala Copilot is built into every part of Gala Dock — not bolted on as an afterthought. It drafts event briefs and supplier emails, answers questions about your events in natural language, and surfaces the next actions you should take based on where each event is in its lifecycle.
Risk flagging identifies supplier gaps, missing documents, and budget overruns before they become issues. Smart suggestions help you build run sheets faster and catch the tasks that are easy to forget.
- Event brief & email drafting
- Risk & gap flagging
- Natural language queries
Gala Copilot AI
Screenshot coming soon
A professional face for every stakeholder
Give clients a branded, read-only view of their event — timeline, documents, contacts and progress updates — without ever needing to log into your internal system. The client portal looks like it was built for your agency, not for Gala Dock.
The supplier portal lets your supplier network confirm availability, sign documents, and upload insurance certificates digitally. Fewer emails, faster confirmations, and a complete audit trail.
- White-labelled client portal
- Supplier digital onboarding
- Audit trail for every action
Client & Supplier Portals
Screenshot coming soon
Ready to see it in action?
Start your free 14-day trial or book a personalised demo.